JINS JINS PARK

Compliance

Codes and Policies

Code of Conduct (JINS Attitude)

The essential elements most important for realizing JINS’ vision of “Magnify Life” are “Progressive,” “Inspiring,” and “Honest.”
Our approach is to guide business decisions in the right direction and bring clarity and consistency to all JINS’ activities in a comprehensive manner.

Progressive

Pursuing the best and seeing things through to the end.

We reflect on what is essential and make improvements without being bound to precedence or convention.
We will strive to meet the highest global standards without fearing challenges or competitions until we see results.

Inspiring

As professionals, we do not compromise, and we work together as a team.

Each person maintains professionalism and engages in work without compromise while honoring their individuality.
We trust each other as a team and support and encourage each other so that we can grow as a person and as a company.

Honest

Moving forward with integrity while serving our customers with sincerity.

Every action and decision is for the customer. By always putting the customer first, we deliver our values with integrity.
We will deal fairly with all stakeholders including customers, business partner, employees, shareholders, and society, and follow rules and ethics, insisting on doing what is right.

Ethical Code

JINS considers it a top priority to protect the health and physical safety of its valued employees and continually aims to be a company that remains close to its employees. In addition to working to support the physical and mental health of each employee, ensure thorough compliance, and prevent workplace accidents, we are making progress on creating safe, secure, and comfortable working environments in our pursuit of employee wellbeing.
In our “Guidelines for Code of Ethics,” we have set out our efforts to maintain comfortable working environments, which includes ensuring health and safety in the workplace, along with the health of our employees.

Please refer to the page on occupational health and safety and creating better working environments for details on the “Guidelines for Code of Ethics.”

Ethical code of conduct for employees

Anti-Corruption Policy

JINS is committed to prohibiting acts that lead to corruption and preventing corrupt practices. To further promote these efforts, we have established the JINS Group Anti-Corruption Policy.
We will provide our employees with education and training on anti-corruption, including the dissemination of this policy, to continuously raise their awareness.

The JINS Group Anti-Corruption Policy

The JINS Group aims to help people live richer and more expansive lives based on its vision of "Magnify Life ". To realize this vision, we will comply with the laws and regulations of all countries and regions where we conduct business, and will not, under any circumstances, tolerate any involvement in corruption, both now and in the future.
In order to fulfill our social responsibilities and earn the trust and reputation from the market through transparent and fair business activities, we establish this Anti-Corruption Policy ("the Policy") and make group-wide efforts to prevent corruption.

1 Scope

The Policy applies to all officers and employees of the JINS Group. All business partners related to the Group are also required to comply with the Policy.

2 Prohibition of Corruption

The JINS Group prohibits all forms of corruption.
Corruption refers not only to giving and receiving monetary benefits such as rebates and kickbacks for the purpose of obtaining improper benefits, but also to giving and receiving non-monetary benefits such as excessive entertainment or gifts, and to promising, coercing or abetting the provision of such benefits, whether directly or indirectly. It also includes all forms of acts including unfair competition such as bid rigging and collusion, embezzlement, fraud, and money laundering.

3 Responses to Public Officials

In its business activities in all countries and regions, the JINS Group prohibits acts such as bribery, gifts, and entertainment to public officials or persons equivalent thereto, as well as acts such as illegal or inappropriate donations and contributions in relation to politics and administration, whether directly or indirectly.

4 Appropriate Accounting

The JINS Group records its accounting books accurately based on facts and keeps related books properly under an appropriate internal control system, to ensure thorough compliance with the Policy and laws and regulations related to the prevention of corruption across all countries and regions where the Group conducts business, and to fulfill its accountability.

5 Education

The JINS Group familiarizes all officers and employees with the Policy and related internal rules and educates them appropriately, to ensure that all business activities of the Group comply with the Policy.

6 Compliance System

The JINS Group conducts periodic self-inspections and internal audits regarding corruption risks and reviews the Policy as necessary to improve the compliance system of the Policy.

7 Reporting and Whistle-blowing

If any of the officers or employees of the JINS Group become aware of the acts that are deemed as corruption or potential corruption, they promptly report or whistle-blow such issues to the company.
The JINS Group has established a whistle-blowing channel where all officers, employees (including retired employees), and business partners can report anonymously, to receive whistle-blowing information on the acts that are deemed as corruption or potential corruption.
We strictly protect the privacy of whistle-blowers and those who cooperate with the investigation and work to prevent unfavorable treatment or retaliation against those who made such reports.

8 Penalties

If officers or employees violate anti-corruption laws and regulations or the Policy, the JINS Group will strictly and promptly punish them in accordance with the relevant internal rules. In addition, if we identify any acts of corruption by business partners or other relevant parties, we will strictly deal with them.

Additionally, policies on preventing corruption and bribery have been prescribed in Article 8 “Sound Relationships with the Government and Administrations” and Article 9 “Prohibiting Relationships with Anti-social Forces” in the Guidelines for Code of Ethics and Guideline 2 “Fairness in Transactions with Business Partners” in the Code of Ethical Conduct. JINS regularly conducts internal audits on corporate ethics to review relevant items including how we address the prevention of corruption and bribery and comply with the Guidelines for Code of Ethics. The results of these audits are reported to the Audit and Supervisory Committee, the CEO, and the Board of Directors.

Policy on Protection of Whistleblowers

JINS has established the “Whistleblower Protection Regulations” for protecting whistleblowers based on the Whistleblower Protection Act to create a system for appropriately handling consultation or reports from workers (including those who retired), suppliers, or others about organizational and personal compliance violations and detect and correct misconduct at an early stage.

Tax Policy

With the recognition that declaring and paying taxes concerning its business activities are JINS’ social responsibility, the company has established internal rules and thoroughly ensures the proper implementation of those rules while complying with laws and regulations in Japan and overseas. In addition, we aim to maximize cash flows and enhance corporate value by minimizing tax risks and carrying out appropriate tax planning.

Tax policy

(1) Tax compliance

JINS complies with tax laws applied in the countries and regions in which it operates and fulfills its tax obligations. In addition, JINS carries out its business activities in accordance with OECD Guidelines, etc. It continuously monitors changes in the laws and regulations of each country, aiming to minimize tax risks caused by changes in the tax system. JINS does not use tax havens for the purpose of tax avoidance.

(2) Tax governance

At JINS, the Board of Directors is responsible for overseeing tax risks, while the General Manager of the Administration Division supervising the tax department serves as the general manager of tax affairs. Whenever tax issues have arisen, JINS has strived to solve them in cooperation with domestic and overseas corporations in each country and of each subsidiary as necessary. Issues judged to have a high level of importance are handled after reporting them to the Board of Directors and having the Board make a resolution.

(3) Responding to transfer price taxation

For transactions with related overseas parties, profits are allocated appropriately in accordance with business risks between each country and each subsidiary and their functions and assets in consideration of arm’s length price.

(4) Relationship with tax authorities

JINS builds transparent and sound relationships with tax authorities in each country and region by making sure to sincerely respond to any requests from them, such as, for example, providing appropriate information. If there is a difference in opinion between the tax authorities and JINS, JINS strives to solve any issues by communicating appropriately with the respective tax authority.

Related Data

System

Compliance Promotion System

Compliance promotion system

Compliance promotion system

Risk Management Committee

Committee chair General Manager of the Administration Division
Secretariat General Affairs Section, Legal & General Affairs Department of the Administration Division
Committee members Officers in charge of risk management in each department, including sales, governance, HR, and public relations

The Compliance Group has been established within the Legal Section of the Legal & General Affairs Department of the Administration Division as an organization for handling compliance, with the Group promoting compliance-related activities. The Group deals with a wide range of compliance-related issues, and performs various activities such as development of organizational structures and regulations, and collection of company-wide information. Important matters and initiatives related to compliance including reports to the hotline, are regularly reported to the Risk Management Committee. This Committee is chaired by the General Manager of the Administration Division and comprises members appointed from each department related to risk management to take part in cross-departmental meetings. Matters decided by the Committee are shared with each department via the committee members and are reflected in compliance activities. The activities of the Committee are reported to the Board of Directors and via the Governance Management Committee.

Initiatives

Establishing a Hotline (Internal Reporting Desk)

>Hotline

With the aim of proactively resolving inappropriate business operations and various activities, JINS has established a “Compliance Hotline” (internal reporting desk) within the Compliance Group and at an outside law firm. This Hotline receives reports and consultations on all compliance concerns, including legal violations, fraud, and corruption in general. Our goal is to detect unfair business practices, illegal acts, and problematic transactions at an early stage and resolve them proactively with the help of our employees, rather than through accusations by those employees to external organizations, compulsory crackdowns from outside, or boycotts and criticisms. Reports can be made anonymously and are accepted primarily by email.
In the event of a report, the Risk Management Committee make a report and consider remedial measures. The details of deliberations by the Risk Management Committee are reported to the Board of Directors via the Governance Management Committee. In respect of the whistleblowing system and protecting the interests of whistleblowers, we have established the Whistleblower Protection Regulations, which stipulate that whistleblowers shall not be disadvantaged. We are taking appropriate measures to ensure that the regulations are met. An explanation of the Compliance Hotline System and the contact address for reporting are posted at each business location and employees are informed about the system. Reporting can be done by all JINS employees, as well as by former and retired employees and external parties such as business partners. As for our overseas subsidiaries, we have established contact desks in each country and provide support in each language.

Compliance Education and Training

To raise employee awareness of compliance, we conduct compliance training at least once a year.
In July 2024, We invited external lecturers to conduct harassment training. They explained the definition of power harassment, in addition to the mechanisms of how such harassment occurs.
We also conduct compliance training for new employees, mid-career employees, and others as appropriate.
Furthermore, we work to raise awareness on compliance by publishing explanations of various laws and regulations on our internal portal site and providing legal consultation to employees.
Please refer to the Sustainability Data Book for details on compliance training programs.

Responding to Compliance Violations

If a violation is suspected, the Compliance Group will take the lead in conducting an investigation. As a result, in cases where compliance violations are identified, corrective measures and recurrence prevention measures are immediately formulated, with any violations eliminated and the entire company alerted. The Disciplinary Committee makes deliberations and imposes disciplinary actions and other measures on offenders in accordance with the employment regulations. Furthermore, we are working to prevent recurrence by strengthening our compliance promotion system based on such cases and thoroughly raising employee awareness through training.